💍 13 Questions to Ask a Wedding Planner (Before You Hand Over the Reins to Your Big Day)

So, you said yes — and now your Google search history looks something like:
"how to plan a wedding without losing my mind,"
"do I really need a wedding coordinator,"
and, of course,
"how much wine is too much during wedding planning?"

Enter: the wedding planner (aka your bridal BFF, chaos controller, and timeline queen).

But before you hire just any planner with a clipboard and cute Instagram grid, you need to ask the right questions — not just the “how much do you charge” kind, but the “are you going to totally get my vibe” kind.

Here are 13 fun (but essential) questions to ask a wedding planner or coordinator before you trust them with the biggest party of your life:

1. Have you worked with my venue (or similar ones) before?

Translation: Do you already know where the secret power outlets and bossy venue coordinators live?

2. How do you handle wedding day emergencies?

You want someone who can MacGyver a torn bustle, calm a crying flower girl, and call in a rain plan without breaking a sweat.

3. Do you vibe with my vision, or will you try to make me love mason jars?

If you say “moody disco garden” and they say “rustic burlap chic,” it may be a red flag.

4. What’s the difference between your planning and coordination packages?

Because there is a difference — and it’s the wedding equivalent of choosing between a full-time job or a 3-day workweek.

5. Will you be there on the wedding day—or will it be someone else?

You want to make sure the person you bond with on Zoom is the same one wrangling your DJ on the big day.

6. How many weddings do you take on per month?

Because you're not trying to be wedding number four of five on their back-to-back weekend marathon.

7. How do you communicate with clients?

Text? Email? Carrier pigeon? Make sure their style matches yours (and that they won't ghost you mid-meltdown).

8. Can you help us stay on budget without crushing our dreams?

A good planner can stretch a dollar further than your grandma at a yard sale.

9. What’s your cancellation and refund policy?

Nobody likes to think about the worst-case scenario, but just in case... ask.

10. What’s your superpower on wedding day?

Some planners are spreadsheet wizards. Others are timeline ninjas. And some? Champagne-opening pros.

11. Will you handle all vendor communication, or just certain parts?

Because talking to 10 vendors, your MIL, and your fiancé about chair styles will 100% break you.

12. Do you bring an assistant?

A solo planner is great, but sometimes that timeline needs backup dancers.

13. Can I see a sample timeline or real wedding you coordinated?

Receipts, please. Bonus points if their past weddings look like something you'd pin to your dream board.

Final Thoughts

Hiring a wedding planner isn’t just about finding someone organized — it’s about finding someone who gets you, can handle chaos like a pro, and won’t flinch when your cousin wants to sing a surprise solo during the ceremony.

So ask the questions, trust your gut, and when you find the one (planner, that is), hold onto them tight — and maybe buy them a coffee. Or three.

Ready to chat with a planner who speaks fluent “wedding”?
Book your free consultation here: Consultation Call.(← link that!)